POLICIES, TERMS & CONDITIONS
Nature of Services
Well With Doc provides chiropractic and wellness services focused on the neuromusculoskeletal system and nervous system function. Services may include chiropractic adjustments addressing subluxation, movement and rehabilitation guidance, and wellness and lifestyle recommendations. These services are not a substitute for emergency medical care, primary care, or specialized medical treatment. If you are experiencing a medical emergency, you are instructed to call 911 or seek immediate medical attention immediately.
Direct Pay Model and Insurance
Well With Doc operates as a direct-pay practice and does not bill insurance for services rendered. Payment is due at the time of service unless otherwise agreed upon in writing. A superbill may be provided upon request; however, reimbursement from insurance providers is not guaranteed and remains the sole responsibility of the patient. Use of Health Savings Accounts or Flexible Spending Accounts is permitted when applicable, but eligibility and approval are determined by the patient’s plan.
Appointments, Cancellations, and Attendance
Appointments are reserved specifically for each patient and require mutual respect for scheduled time. A minimum of twenty-four hours notice is required for cancellations or rescheduling. Late cancellations and missed appointments may result in a fee up to the full cost of the scheduled service. Patients who arrive late may have their session shortened in order to maintain the schedule, and full session fees will still apply. Repeated missed appointments, late cancellations, or scheduling inconsistencies may result in restricted access to future appointments or discharge from care.
Communication and Access to Care
Well With Doc may provide patients with direct communication access for appropriate clinical support. This communication is not continuously monitored and should not be relied upon for urgent or emergency medical concerns. Messages are intended for non-emergent communication only. Patients are responsible for seeking immediate medical care when necessary, including contacting emergency services when appropriate.
Flare-Ups and Urgent Needs
Patients may experience changes in symptoms, including flare-ups or acute discomfort. While reasonable efforts may be made to accommodate urgent concerns, same-day or next-day appointments are not guaranteed and are dependent on availability. Patients are responsible for determining when emergency care is necessary and for seeking appropriate services outside of Well With Doc when required.
Scope and Limitations of Care
All care provided is based on clinical findings, professional judgment, and patient-reported information. Outcomes are not guaranteed, and individual responses to care may vary. Recommendations provided are intended to support optimal outcomes but are not mandatory. Patients have the right to accept or decline any aspect of care and are encouraged to seek additional medical opinions when appropriate.
Informed Consent
By receiving care at Well With Doc, patients acknowledge that they have been informed of the nature of chiropractic services and understand that there are inherent risks associated with care. These risks may include, but are not limited to, temporary soreness, discomfort, or aggravation of symptoms. Patients voluntarily consent to evaluation and treatment and understand that no specific results can be guaranteed.
Payment Terms and Financial Responsibility
Patients agree to be financially responsible for all services rendered. Payment is due at the time of service unless prior arrangements have been made. Outstanding balances may result in suspension or termination of care. All fees, pricing structures, and membership terms will be communicated clearly prior to initiation of services.
Membership Terms
Patients enrolled in membership plans agree to the terms outlined at the time of enrollment. Memberships may include recurring payments and defined visit structures. Monthly fees are due regardless of usage unless otherwise specified. Unused visits may expire based on the terms of the plan. Memberships are non-transferable unless explicitly stated. Well With Doc reserves the right to modify or discontinue membership offerings with appropriate notice.
Refund Policy
Services that have been rendered are non-refundable. Prepaid services or packages may be subject to specific terms disclosed at the time of purchase. Any exceptions to this policy are made at the sole discretion of Well With Doc.
Patient Responsibilities
Patients are responsible for providing accurate and complete health information, including updates to their condition as they occur. Patients agree to communicate openly regarding symptoms, changes, and concerns, and to participate in their care to the extent they are willing and able. Failure to provide accurate information or to communicate relevant changes may impact clinical outcomes and continuity of care.
Right to Refuse or Terminate Care
Well With Doc reserves the right to refuse or discontinue care at any time based on clinical judgment or non-clinical factors. These may include, but are not limited to, non-compliance with recommended care, inappropriate or disruptive behavior, repeated violations of office policies, or circumstances in which care is no longer deemed appropriate.
Use of Patient Information and Privacy
Well With Doc collects and maintains patient information for the purposes of providing clinical care, coordinating services, maintaining accurate records, and improving the quality of care delivered. This information may include personal identification details, health history, clinical findings, and communication records. Patient information is handled in accordance with applicable privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA), where applicable. Information will not be shared with third parties without patient consent, except as required for treatment coordination, payment processing, healthcare operations, or as mandated by law. De-identified data may be used internally for quality improvement, education, or operational analysis. By receiving care, patients acknowledge and consent to the collection, storage, and appropriate use of their information as described.
Privacy Policy Details
Last Updated: March 18, 2026
Your privacy is important to Well With Doc. This section explains how your information is collected, used, and protected across clinical care, communication, and digital platforms.
Information We Collect
Well With Doc may collect personal and technical information necessary to provide care and operate effectively. This may include your name, contact information, payment details, health history, and any information you provide through intake forms, surveys, or direct communication. Technical data such as IP address, browser type, device information, cookies, and website usage analytics may also be collected to improve functionality and user experience.
How Your Information Is Used
Your information is used to support your care and your experience with Well With Doc. This includes processing payments, delivering services, maintaining accurate clinical records, and communicating with you regarding appointments, updates, or educational content. Information may also be used to improve services, enhance patient experience, ensure website functionality and security, and comply with legal obligations. You may opt out of non-essential communications at any time.
Sharing of Information
Well With Doc may share information with trusted third parties when necessary to support operations and care delivery. This may include payment processors, scheduling platforms, email communication services, analytics tools, affiliate platforms, or other service providers. Information may also be disclosed when required by law. Well With Doc does not sell personal information to third parties for marketing purposes.
Data Retention
Information is retained only as long as necessary to provide services, maintain records, and comply with legal and regulatory requirements. Patients may request access to or deletion of their information, subject to applicable laws.
International Access
Well With Doc operates within the United States. If accessed from outside the United States, information may be transferred to and processed within the United States.
Cookies and Analytics
Cookies and analytics tools may be used to improve website performance and user experience. These may include essential cookies for functionality, analytics cookies to understand usage, and marketing cookies for outreach. Browser settings may be adjusted to disable cookies, though this may impact functionality.
Your Rights
Patients may request access to their information, request corrections, request deletion where permitted, opt out of non-essential communications, and object to certain data uses where applicable.
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Security
Reasonable administrative, technical, and physical safeguards are used to protect information. While every effort is made to protect your data, no system can be guaranteed to be completely secure. Patients will be notified of any data breaches as required by law.
Children’s Privacy
Services and digital platforms are not intended for individuals under the age of 18. Personal information is not knowingly collected from individuals under 18 without appropriate consent.
Contact
Questions regarding privacy or data use may be directed to:
Well With Doc
Email: doc@wellwithdoc.com
Affiliate Disclosure
Well With Doc may share educational content, resources, products, or services that support patient care, wellness, or lifestyle optimization. Some recommendations may include affiliate links, meaning Well With Doc may receive a commission if a purchase is made through those links.
These recommendations are based on professional judgment, clinical experience, and alignment with the principles of care provided. Affiliate relationships do not influence clinical decision-making, and patients are under no obligation to purchase any recommended product or service.
Any compensation received supports the continued development of educational content, patient resources, and operational sustainability. Patients and readers are encouraged to use their own discretion and consult appropriate professionals when making purchasing or health-related decisions.
Limitation of Liability
To the fullest extent permitted by law, Well With Doc shall not be held liable for outcomes related to patient non-compliance, delays in seeking appropriate medical care, or the misuse or misinterpretation of recommendations provided. Patients accept responsibility for their healthcare decisions and actions.
Intellectual Property Notice
© 2026 Well With Doc, LLC. All rights reserved.
Well With Doc and associated names, logos, and branding elements are the intellectual property of Well With Doc, LLC and may be protected under applicable trademark and intellectual property laws.
All content on this website, including but not limited to text, graphics, logos, images, videos, downloads, and digital materials, is the property of Well With Doc, LLC unless otherwise stated and is protected by copyright and other applicable laws.
No content from this website may be copied, reproduced, distributed, modified, or used for commercial purposes without prior written permission from Well With Doc, LLC.
Unauthorized use of any materials or intellectual property may result in legal action as permitted by law.
Agreement to Terms
By scheduling and receiving services from Well With Doc, patients acknowledge that they have read, understood, and agreed to these policies, terms, and conditions. Patients accept full responsibility for payment and agree to adhere to the expectations outlined herein.